Privacy Policy
This Privacy Policy mirrors the official policy published by the AI Accountability Standards Council. View authoritative version
Effective Date: June 2025
1. Overview
This Privacy Policy explains how the AI Accountability Standards Council ("AASC") collects, uses, and protects information when you access AASC websites, declaration services, or resources.
By using any AASC resource, you consent to the practices described in this policy.
2. Information Collected
AASC may collect the following types of information:
- Contact Information: Names, email addresses, organization names, and roles provided voluntarily through forms or applications.
- Declaration Data: Documentation, evidence, and attestations submitted as part of declaration applications.
- Technical Data: IP addresses, browser type, device information, and access timestamps collected automatically via server logs.
3. Use of Information
AASC uses collected information for the following purposes:
- Processing and reviewing declaration applications.
- Maintaining the public declaration registry.
- Communicating about declaration status, renewals, and standards updates.
- Improving AASC services and website functionality.
- Complying with legal obligations.
4. Public Registry
The AASC declaration registry is public. Organizations that hold active declarations or alignment declarations will have certain information displayed publicly, including:
- Organization name
- Website (if provided)
- Declaration status
- Standards declared against
- Issue and expiry dates
Internal documentation and assessment results are not published.
5. Data Sharing
AASC does not sell personal data. AASC may share information in the following cases:
- With service providers who assist in operating AASC services, subject to confidentiality obligations.
- As required by law, legal process, or government request.
- To protect the rights, safety, or property of AASC or third parties.
6. Data Security
AASC implements reasonable technical and organizational measures to protect data from unauthorized access, loss, or misuse. However, no system is completely secure, and AASC cannot guarantee absolute security.
7. Data Retention
AASC retains declaration records for as long as necessary to fulfill the purposes described in this policy or as required by law. Organizations may request deletion of application data subject to legal and operational constraints.
8. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access, correct, or delete your personal data.
- Object to or restrict certain data processing.
- Withdraw consent where processing is based on consent.
To exercise these rights, contact privacy@aiaccountabilitycouncil.com.
9. Cookies
AASC websites may use cookies and similar technologies for functionality and analytics. You may control cookies through your browser settings.
10. Policy Changes
AASC may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date.
11. Contact
For privacy-related inquiries, please contact the Secretariat at privacy@aiaccountabilitycouncil.com.