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Preparing for an AI Audit: Documentation Checklist

Get your organization ready for AI audits. Documentation checklist and evidence gathering guide included.

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12 questions to identify your governance gaps.

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What Is an AI Audit?

An AI audit is a systematic review of AI systems and their governance. It evaluates whether AI is being developed, deployed, and operated responsibly and in accordance with policies, regulations, and ethical principles.

AI audits can be internal (self-assessment) or external (independent review). Both serve important purposes in demonstrating accountability.

Why AI Audits Matter

Regulatory Requirements

Regulations like the EU AI Act require conformity assessments. NYC Local Law 144 requires bias audits for hiring AI.

Stakeholder Assurance

Clients, customers, and partners want assurance that AI is being used responsibly. Audits provide independent verification.

Risk Identification

Audits identify risks and gaps that internal teams might miss. Fresh eyes catch problems.

Continuous Improvement

Regular audits drive ongoing improvement in AI governance practices.

What Auditors Look For

Governance Structure

  • Policies and procedures
  • Roles and responsibilities
  • Oversight mechanisms
  • Training and awareness

Documentation

  • AI system inventory
  • Risk assessments
  • Design documentation
  • Testing records
  • Change logs

Technical Controls

  • Development practices
  • Testing procedures
  • Monitoring capabilities
  • Incident response

Outcomes

  • Performance metrics
  • Bias testing results
  • Incident history
  • Stakeholder feedback

Preparing for an AI Audit

Step 1: Self-Assessment

Conduct your own review first:

  • Use our Governance Checklist as a starting point
  • Identify gaps before auditors do
  • Prioritize remediation efforts

Step 2: Documentation Review

Ensure documentation is complete and current:

  • Update AI inventory
  • Complete missing risk assessments
  • Organize evidence files
  • Verify access to historical records

Step 3: Evidence Gathering

Prepare evidence for each control area:

  • Policy documents and approvals
  • Training completion records
  • Meeting minutes and decisions
  • Testing and monitoring reports

Step 4: Interview Preparation

Prepare personnel for auditor interviews:

  • Brief key personnel on audit scope
  • Review roles and responsibilities
  • Practice common questions

Step 5: Remediation Plan

Have a plan for addressing findings:

  • Prioritization framework
  • Resource allocation
  • Timeline expectations

Common Audit Findings

  • Incomplete AI inventory
  • Missing or outdated risk assessments
  • Inadequate documentation
  • Insufficient testing evidence
  • Unclear accountability
  • Limited monitoring

Next Steps

Start your audit preparation with our free Governance Checklist. The Documentation System provides the templates you need to close common documentation gaps.

Ready to take action?

12 questions to identify your governance gaps.

Get Your Checklist

Need the full documentation system? The AI Accountability Documentation System includes 8 templates — everything you need to document your AI governance posture. $97 one-time.

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